Administrative Assistant at Qatar Charity Organization

Qatar Charity Foundation is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar.
The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world.

Applications are invited from interested and qualified candidates to apply for the role of Administrative Assistant at Qatar Charity Organization.

Position: Administrative Assistant

Location: Lagos, Nigeria
Employment Type: Full-Time
Required Qualifications: BA/BSc/HND in Public or Business Administration, or equivalent
Experience: Minimum of three years in office administration

Job Description

The role involves organizing office tasks to support decision-making and inter-unit coordination, facilitating communication with institutions and stakeholders. Key responsibilities include:

• Office Management: Performing administrative duties, managing files and documents, organizing meetings, and preparing correspondence.
• Coordination and Follow-Up: Collaborating with all units, distributing incoming/outgoing correspondence, and following up on office needs.
• Confidentiality: Handling sensitive information with discretion.
• Reporting: Compiling performance reports and assisting in drafting the annual evaluation report.
• Additional Tasks: Transferring correspondence internally and other duties within the job scope.

Main Tasks and Responsibilities

Performing office work and services that contribute to the workflow
Organize, save and archive files and documents for easy access.
Perform administrative work and services.
Execute official correspondence and prepare administrative decisions.
Meetings Preparation and arrangement and other work-related discussions.
Carry out work related needs requests and follow up on them

Receiving incoming and outgoing letters, recording them and distributing them to the concerned employees.
Follow-up and coordination with all administrative units of the office regarding correspondence, and the various topics and subjects related to work.
Submitting periodic and non-periodic reports to the office manager.
Maintaining the confidentiality of information, he has access to by virtue of his job
Follow-up on administrative procedures and coordination with internal and external parties regarding work.

Assist and participate in compiling performance evaluation reports, drafting and analyzing such reports, and including them in the annual performance evaluation report.
Perform any other duties assigned by the office manager within the scope of the job.

Other tasks:

Transferring correspondence internally.
Performing any other tasks assigned to him within his field of expertise.
Qualifications and Requirements:
Qualification: Bachelor’s Degree in Public Administration or Business Administration or equivalent at least
Experience: Minimum of three years of experience in office Administration.

Skills & Knowledge Required

• Communication Skills: Strong written and verbal communication.
• Management Skills: Proficiency in office, time, and task management.
• Knowledge: Familiarity with Nigerian Civil work rules, office management, and administrative procedures.
• Capacity: Ability to handle pressure, set priorities, and adapt to various personalities.